How to fill in a customs declaration in eCustoms, step by step
A Georgian customs declaration is filled in eCustoms (ASYCUDA World), the system of the Revenue Service of Georgia. How each box is filled is set by annex 8 to Order No. 257 of the Minister of Finance of Georgia of 29.08.2019: article 15 for import, article 16 for export.
Below in short: what goes into each box, where eBroker takes the data from and what is left to the declarant. eBroker prepares a draft declaration — an XML file to import into eCustoms; the declarant registers the declaration and is responsible for its content.
Filling in a declaration in 7 steps
- 1Collect the documents: invoice, packing list, transport document (CMR, bill of lading or air waybill) and, if you have one, the certificate of origin.
- 2Find the 11-digit code of each item in the Georgian nomenclature (box 33) and write its Georgian name (box 31). Lines with the same code are merged into one item; one declaration holds up to 100 items.
- 3Work out the customs value: the invoice price plus transport and insurance to the Georgian border (Val. Note tab).
- 4Fill in the general boxes: declaration type, consignor and consignee, countries, means of transport, delivery terms, currency and invoice total.
- 5Fill in each item: gross and net weight, country of origin, procedure code, preference, attached documents (box 44).
- 6Check the taxes (box 47): import duty, excise, VAT 18%. On registration eCustoms recalculates them at the rate of the registration day.
- 7Register the declaration before the goods enter Georgia: the clearance fee is then 50 / 150 / 200 ₾ instead of 100 / 300 / 400 ₾.
A pre-arrival declaration saves 50–200 ₾
When the declaration is registered in eCustoms before the goods enter Georgia, the customs clearance fee is half as much:
| Customs value | Before arrival (row 82) | After arrival (row 54¹) | Saving |
|---|---|---|---|
| up to 3,000 ₾ | 50 ₾ | 100 ₾ | 50 ₾ |
| 3,000 to 15,000 ₾ | 150 ₾ | 300 ₾ | 150 ₾ |
| over 15,000 ₾ | 200 ₾ | 400 ₾ | 200 ₾ |
One eBroker declaration (up to 30 items) costs 19 ₾, less than the smallest saving. One saved fee pays for eBroker.
The saving comes when the declarant registers the declaration in time: eBroker prepares the draft in a few minutes, so it can be done before the cargo arrives. Exceptions: motor vehicles and the other cases of rows 68, 68¹ and 75 of Resolution No. 96.
The 63 boxes in short: what eBroker fills
A customs declaration has 63 boxes: 1–54, A, B, C and the sub-boxes 15a/15b, 17a/17b, 34a/34b. The table groups them by meaning.
| Boxes | What goes in | Source / who fills it |
|---|---|---|
| A, 1, 7 | Office of clearance, declaration type (import «IM 4», export «EX 1»), reference number | eBroker: client profile and rules |
| 2, 8, 9, 14 | Consignor, consignee, person responsible for financial settlement, declarant | eBroker: invoice and profile; eCustoms fills the declarant from the login |
| 3, 5, 6, 32 | Number of forms and items, total packages, item number | eBroker: calculation; packages from the packing list or CMR |
| 11, 15, 15a, 16, 17, 17a, 34a, 34b | Trading country, countries of dispatch, origin and destination | eBroker: invoice, CMR, certificate of origin |
| 18, 19, 21, 25, 26, 29 | Means of transport and its country, container, mode of transport, border customs office | eBroker: CMR or bill of lading; you confirm the border office |
| 12, 20, 22, 23, 24, 28, 43, 45, 46 | Delivery terms (Incoterms), currency and invoice total, exchange rate, nature of transaction, valuation method, statistical value | eBroker: invoice and rules; eCustoms sets the rate of the registration day |
| 31, 33, 41 | Description of goods in Georgian, packages and their kind, 11-digit code, supplementary unit | eBroker: code from the Order No. 21 nomenclature; asks you when in doubt |
| 35, 38, 42 | Gross and net weight, item price | eBroker: packing list and invoice |
| 36, 37 | Tariff preference, procedure code | eBroker: rule and certificate of origin; you confirm the preference |
| 44 | Attached documents: invoice, transport document, certificate, permits | eBroker: the documents and the permits required for the code |
| 47, B | Calculation of taxes: import duty, excise, VAT | eBroker calculates; eCustoms recalculates on import of the file |
| 13, 30, 39, 40, 49 | Pre-declaration flag, location of goods, quota, previous document, warehouse | The declarant, when the box applies |
| C, 15b, 17b, 53 | Customs office entries, regions | eCustoms or the customs office |
| 4, 10, 27, 34, 48, 50, 51, 52, 54 | Boxes of the paper form, of transit and composite boxes | Not required in an electronic declaration (box 27, place of loading, eBroker writes from the CMR) |
List of boxes: annex 8 to Order No. 257 of the Minister of Finance.
Where eBroker saves time
- No retyping of invoice lines: name, quantity, price and weight are read from the documents — PDF, scan or photo.
- The code is chosen from the nomenclature with the reason shown; if the description is too short, eBroker asks one specific question — material, purpose or composition.
- Every field shows its source: which document the value came from.
- The XML is loaded into eCustoms with the import button — no boxes to type again; what is left is checking and registration.
Questions about filling in a declaration
Can a customs declaration be filled in automatically?
How many boxes does a customs declaration have?
How to save on the customs clearance fee?
Who is responsible for the data in the declaration?
Which documents are needed?
Declarant responsibility
This document was prepared automatically from the documents you provided and is for reference only. Check the data before filing. The licensed declarant or the person filing the declaration registers it and is responsible for its content. eBroker is not a customs broker, does not register declarations and does not file them on the client's behalf.
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